Leading Trade Show Exhibit Rental Company Nationwide
Professional trade show exhibit rentals that deliver custom aesthetics without the capital investment. Whether you’re testing a new market, managing variable show schedules, or eliminating storage costs, our rental program provides turnkey solutions with flexible terms. Get the impact of custom design with the agility of rental economics, all backed by nationwide logistics and on-site support.
Rental Exhibits Built Around Your Brand
The days of generic rental booths that scream “rental” are over. Modern exhibit rental programs offer custom-branded experiences that rival owned exhibits in aesthetic quality while maintaining budget flexibility. We work with marketing directors who need professional presence at 6-12 annual shows but can’t justify $150,000+ custom builds or the ongoing storage, shipping, and maintenance costs that come with ownership. Our custom booth rental approach starts with your brand guidelines, then designs exhibits using high-quality modular components, custom graphics, and strategic layouts that reflect your company’s identity.
Unlike commodity rental pools where you’re limited to standard configurations and generic finishes, we create rental exhibits specifically for your program. This means your brand colors, your messaging hierarchy, your product display requirements, and your engagement zones, not a slight modification of someone else’s booth design. We’ve developed rental exhibits for technology companies launching products at regional shows, medical device manufacturers testing new markets at smaller conferences, and industrial brands that exhibit internationally where shipping owned exhibits becomes cost-prohibitive. The rental model eliminates the ownership burden while delivering exhibits that photograph well, attract foot traffic, and create brand-appropriate environments for qualified conversations.
Why Choose Custom Exhibit Rentals?
Eliminate Capital Investment and Hidden Costs: Purchasing a custom exhibit means $50,000-$300,000+ upfront investment, plus ongoing costs for storage ($800-$2,000 monthly), shipping ($3,000-$15,000 per show), repairs, graphics updates, and eventual obsolescence. Rental programs convert these variable expenses into predictable per-show costs that include design, fabrication, graphics, shipping, installation supervision, and post-show storage. For companies exhibiting 4-10 times annually, rental often costs 40-60% less than ownership over a three-year period. We provide total cost of ownership analysis comparing rental vs. purchase scenarios specific to your show schedule.
Strategic Flexibility for Changing Programs: Your show strategy shouldn’t be locked in by asset ownership. Rental programs let you test new events without long-term commitments, scale up for flagship shows and down for regional conferences, and pivot when market conditions change. We’ve supported clients who entered new industries, acquired competitors’ booth spaces, or shifted from inline configurations to island exhibits, all without selling existing assets or absorbing write-offs. This flexibility matters when your CFO is scrutinizing trade show ROI and demanding proof that every event delivers pipeline contribution. If a show underperforms, you simply don’t renew that rental, no sunk costs to justify.
Professional Quality Without Ownership Burden: Our rental inventory includes modular trade show booths with premium finishes, integrated LED lighting, lockable storage, fabric graphics systems, and modern materials that match custom exhibit quality. We replace worn components proactively, update graphics packages for rebranding initiatives, and maintain exhibits to manufacturer specifications. When you rent from us, you’re getting exhibits maintained by professionals, not five-year-old assets that have been through 40 shows and look tired. For outdoor event booth rental needs, we provide weather-resistant structures, weighted ballast systems, and rapid deployment configurations that traditional indoor exhibits can’t match.
Nationwide Logistics Network: Rental programs only work when logistics infrastructure supports them. We maintain warehouse facilities and installation teams in major markets, so your exhibit ships from the closest location to each show, not cross-country every time. This reduces freight costs, minimizes damage risk, and provides faster response when shows move or schedules compress. Our exhibit logistics management team handles advance warehouse shipping, I&D coordination, and venue-specific paperwork. You receive the same on-site installation supervision that custom builds get, ensuring your rental exhibit installs correctly and opens on time.
Nationwide Service, Local Attention
Operating as one of the leading trade show exhibit rental companies means maintaining infrastructure that supports multi-show programs across different regions. We’ve provided rental exhibits for events at the Las Vegas Convention Center, Orange County Convention Center, McCormick Place in Chicago, Georgia World Congress Center in Atlanta, and Javits Center in New York. Each venue has specific regulations, preferred contractors, and operational quirks, our project managers know these details and navigate them on your behalf.
For companies with aggressive show schedules, we design rental programs that support 8-15 annual events efficiently. This might include core rental packages that ship between shows, quick-turn graphics changes for different audiences, and modular configurations that adapt to various booth sizes. We’ve managed programs where clients exhibit at CES in January, HIMSS in March, NAB Show in April, and RSNA in November, each requiring different messaging, graphics, and sometimes configurations. Our rental model handles this complexity while you focus on pre-show marketing, staff training, and attendee engagement strategies.
We also provide portable trade show booths for clients who need hybrid solutions, renting larger exhibits for tier-one shows while owning portable displays for smaller regional events. This strategic approach maximizes budget efficiency without forcing uniform solutions across all events. When your show portfolio includes both 20×30 island spaces at major industry events and 10×10 inline booths at regional conferences, we design rental programs that serve both appropriately.
Flexible Rental Programs for Every Strategy
Short-Term Event Rentals: Single-show rentals work perfectly for testing new markets, responding to last-minute opportunities, or managing seasonal event cycles. Pricing is straightforward, design, fabrication, graphics, shipping, installation, and return logistics bundled into one per-show fee. We’ve executed short-term rentals with as little as 4-6 weeks’ notice for clients who secured booth space late or pivoted strategies mid-year. These express programs use pre-fabricated components with custom graphics, delivering professional results on compressed timelines.
Annual Rental Programs: Multi-show commitments unlock better pricing and priority service. When you book 6+ shows annually, we design dedicated rental exhibits stored in your name between events. Graphics remain consistent (or we rotate messaging), configuration stays familiar to your booth staff, and logistics become routine. These programs feel like ownership without the capital investment, you get exhibit consistency, but we handle maintenance, storage, and logistics between shows. Annual programs typically deliver 30-40% savings vs. single-show rentals while eliminating all the operational headaches of ownership.
Rent-to-Own Programs: For companies transitioning from rental to ownership, we offer rent-to-own structures where rental payments build equity toward purchase. This approach lets you test exhibit performance across multiple shows before committing to ownership, while capturing value from early rental fees. If the exhibit delivers strong ROI and your show schedule stabilizes, you convert to ownership. If market conditions change or the exhibit underperforms, you haven’t locked in capital that could be deployed elsewhere. This flexibility appeals to strategic thinkers who want options, not obligations.
Custom Hybrid Strategies: Many sophisticated trade show programs combine owned elements with rental components. You might own branded architectural features, reception desks, and product display pedestals (the consistent elements) while renting size-specific infrastructure, technology integration, and configuration-dependent components. We’ve designed hybrid programs where clients own their custom exhibit builds core components and rent expansion pieces for larger shows or double-deck booth design upper levels for flagship events. This strategy provides brand consistency while maintaining budget flexibility.
What Our Clients Say About Our Rentals
From first-time trade show clients to Fortune 500 brands, Xibeo is the trusted partner behind some of the most impactful exhibit experiences across the country.
Lauren, Theron, and the entire team at Xibeo are absolute professionals and the best in the business. I have worked with the whole team (I think with every team member at some point!) across 15 years and I am always satisfied with my exhibition booths and display solutions. The team are easy to work with, fast, reliable (the most important thing in events!) and adaptable. Work with Xibeo and you wont be disappointed!
Xibeo is my only go-to for the past 30 years for all Trade Shows, Logistics', Showrooms, Office, Retail store needs! They even stepped up to the plate during Covid with Custom Protective item's Theron and Lauren and their incredible team leave no stone unturned! Please feel free to contact me directly through Xibeo if i can be of any further assistance and remember to ask how Xebio went above and beyond to save a trade show in San Antonio Texas some years ago. These are seriously some incredible humans that are rare and few in today's business world, I also have a library of photos available upon request that i would be most willing to share
Streamlined Exhibit Logistics in 4 Simple Steps
Step 1
Contact and Design
Get in touch with us to start your project. Our team will work closely with you to understand your vision and requirements. We’ll collaborate on the design, ensuring it meets your expectations and captures your brand's essence.
Step 2
Approval and Production
Once you approve the design, we move into the production phase, which typically takes 2-3 months. During this time, you’ll work on the artwork for graphics, which we need to receive 30 days before shipping. We then enter the graphics production stage to ensure everything is perfect.
Step 3
Quality Review
Two weeks before shipping, we conduct a thorough review and quality test of your exhibit. We also provide videos or photos to give you a preview of the setup. About 30 days before the show, we facilitate all necessary show forms and coordinate logistics to ensure everything is in place.
Last Step
Shipping and Setup
Your booth ships to the show about one week before the event. Our team is on-site for larger booths to supervise and ensure a smooth setup. We also coordinate dismantling, labor, and shipping logistics, ensuring your exhibit is handled with care from start to finish.
Ready to Elevate Your Exhibit Experience?
Let’s build your next exhibit, without the ownership hassle.
Start Your Custom Exhibit Rental Today
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